Galleries • Libraries • Archives • Museums
Email the team: glamwikimedia.org
This list of case studies describes specific projects undertaken by cultural organizations and Wikimedia. Click on each section for further information and specific projects.
For more details, please see GLAM best practices.
- 1 Libraries
- 1.1 Ball State University
- 1.2 British Library, Featured Article
- 1.3 Bundesdenkmalamt Austria
- 1.4 Gerald R. Ford Presidential Library and Museum
- 1.5 Library of Congress
- 1.6 Thomas J. Watson Library at the Metropolitan Museum of Art, New York
- 1.7 National Library of Australia
- 1.8 National Library of France
- 1.9 Pritzker Military Museum & Library
- 1.10 Catalonia's Network of Public Libraries
- 2 Archives
- 3 Museums and galleries
- 3.1 Berlin Stadtmuseum
- 3.2 British Museum
- 3.3 Brooklyn Museum
- 3.4 The Children’s Museum of Indianapolis
- 3.5 Derby Museum
- 3.6 Herbert Art Gallery and Museum
- 3.7 Indianapolis Museum of Art
- 3.8 Lakhota Museum Jamnagar (Gujarat) India on Commons
- 3.9 Museo del Objeto del Objeto
- 3.10 Museo de Arte Popular
- 3.11 Teylers Museum
- 3.12 Tropenmuseum
- 3.13 Victoria & Albert Museum
- 3.14 Walters Art Museum
- 4 Other
Ball State University
Abstract: As an increasing number of archival repositories, libraries, and cultural institutions build significant freely accessible digital collections, archivists and digital librarians must continue to develop digital outreach strategies that reflect the nature of searching and discovery in today's information economy. This case study examines the use of Wikipedia by the Ball State University Libraries as an opportunity to raise the visibility of digitized historic sheet music assets made available in the university's Digital Media Repository. By adding links to specific items in this collection to relevant, existing Wikipedia articles, Ball State successfully and efficiently expanded the user base of this collection in the Digital Media Repository by vastly enhancing the discoverability of the collection's assets.
The St Cuthbert Gospel is a manuscript dating to about 690 which, among other things, is the oldest Western book with its original bookbinding. After having it on loan for many years, the British Library in London arranged to buy it for £9 million, a record price for a manuscript. The BL wanted to have the existing short article in the English Wikipedia expanded to a Featured Article, and ideally to see it on the main page on the day the purchase was announced, which was all achieved on 17 April 2012.
Richard Power of the BL web department and Claire Breay, the Senior Curator responsible for the manuscript, helped User:Johnbod, with resources, and advice including two meetings. The article received some 40,000 views on the day it was on the main page, and receives about 20,000 per year ongoing.
The cooperation with the Federal Office of Cultural Heritage in Austria leads to the first GLAM-project in Austria. The goal is a partial digitization of their library collection. This GLAM-project is, due to the amount of material which was released in its entirety for Wikipedia, designed to last several years. For this reason, this project is also unique, because it provides the first permanent cooperation with an governmental authority worldwide. In 2012, the Austrian Wikipedia community has won jointly with the Bundesdenkmalamt the Zedler-Award for the best community project.
The Gerald R. Ford Presidential Library and Museum has an ongoing relationship with Wikimedia that has resulted in the creation of a content-focused WikiProject on the English Wikipedia, a collaboration project on Wikimedia Commons that has uploaded of over 11,000 separate files (mostly photographs and scanned documents), a transcription project on Wikisource that works with those scanned documents on Commons, and an internship in the form of a Wikipedian in Residence on site at the Library in Ann Arbor.
Library of Congress
After a Wikimedian uploaded restored File:Wounded Knee aftermath.jpg as File:Wounded Knee aftermath3.jpg, the en:Library of Congress updated its information based on discoveries in the restored image (Library of Congress updates record based on Wikimedian restoration work, Wikipedia Signpost, September 7, 2009, News and notes).
The Thomas J. Watson Library is the main library of the Metropolitan Museum of Art ("MMA") in New York City. They have digitized over 1,100 books published by the MMA (as at May 2013, still expanding), including large "doorstopper" exhibition and collection catalogues from as recently as 2009. These are available as downloadable PDF files from their website, and represent a massive resource for anything to do with art history and the history of art.
A staff member from the library has been working with Wikipedia to place links to this material in the appropriate Wikipedia articles. Several hundred links have been added to Wikipedia, mostly as "Further reading" or "External links". Now over 50% of the over 40,000 views per month received by the library's web pages for these books originate from Wikipedia.
The national reference library of Australia donated some resources.
Wikimedia France signed an agreement with the Bibliothèque nationale de France to provide the French Wikisource with 1400 public domain texts that had been prepared for the library’s Gallica web resource.
Pritzker Military Museum & Library
The Pritzker Military Museum & Library has an ongoing initiative to add content based on its collections to Wikipedia. Couple of the key items for the PMML project is the adding of references and citations to existing Wikipedia articles and adding/creating articles on military history topics (including the American Civil War, WWI, women and the military, etc.)
Since 2012 Amical Wikimedia has a collaboration agreement with the Catalonia's Network of Public Libraries. They are collaborating with more than 60 libraries out of a network of 370, in a grassrootproject. How (reasons)
- Why they did it
In a world of lots of info. Librarians are references heroes. They Have the criteria. We need criteria. They also have connection to local users who are eager to knowledge. We just told them : social media is about to start talking with users. Wikipedia is actually start collaborating with them.
- We started with a couple of local libraries to experiment, learn and realize what was scalabe and what not
- Then we did an agreement with the Head of Catalan Public Libraries network: We organized 5/6 province glamwiki county workshops to innovative librarians (they did the "shorlist of pre-engaged people) -> We spent 1 week time of my job to travel around Catalonia but with this we connected to the whole network of 365 libraries in 1 week.
- After this presentation we did an open call (who wants to dance with us?)
- Since then it has been a organical grow. And now we are collaborating with up to 60 libraries or even more
- We co-printed around 3K copies of the "Welcome to Wikipedia guide" so every library got some leaflets to give to interested users: https://commons.wikimedia.org/wiki/File:Welcome2WP_Catalan_PROD.pdf
- We organize Wikipedia workshops to library visitors (done by local wikimedians)
- They now organize edit-a-thons / wiki-takes / they join and promote Amical challenges and contests...
- we did an special wikiproject for them with an "option menu" of wiki activities to choose: https://ca.wikipedia.org/w/index.php?title=Viquiprojecte:Biblioteques
- Each library is "responsible" of their local / fav living writer: so they are commited to improve their local writers articles to FA. https://ca.wikipedia.org/wiki/Viquiprojecte:Biblioteques/decap%C3%A7alera
The Smithsonian Institution's Archives of American Art developed a Wikipedian-in-Residence program with a focus to improve content on Wikipedia related to American art history, donate images to Wikimedia Commons, and to develop relationships with Wikimedian volunteers through online and in-person events and activities.
The Smithsonian Institution Archives developed a Wikipedian in Residence program to focus on improving content about subjects held in the archives and Smithsonian history, and to strengthen relationships with the Wikipedia community and build staff awareness.
The Regional Archives of Sweden have donated various resources for use with Wikipedia. See: commons:Commons:Regionarkivet
Museums and galleries
The Berlin Stadtmuseum hosted a Wikipedian in Residence.
The British Museum has developed multiple partnerships with the UK Wikimedia Chapter including the Backstage Pass tour, the "Hoxne Challenge" and the Featured Article Prize. The British Museum also served as the first GLAM to host a Wikipedian In Residence.
The Children’s Museum of Indianapolis has an ongoing Wikipedian-in-Residence program that pilots a variety of GLAM projects, including image donations to Wikimedia Commons, work with middle and high school students in the Museum Apprentice Program, and processes for contributing institutional expertise to Wikipedia. See the Children’s Museum's success story for more information - written by Angie McNew, Director of Web and Emerging Media at the Children's Museum and project manager for the ongoing Wikipedian-in-Residence program that began in August 2010.
The Derby Museum in England was the first GLAM to work with Wikimedia to install QRpedia (QR codes allowing visitors to access Wikipedia articles from their smart phones related to the exhibits, in their preferred language). Wikimedians also worked with the museum to create "The Wright Challenge" which has produced over 1200 articles in 28 languages about content within the museum.
The partnership with Herbert Art Gallery and Museum, Coventry in the UK is the first ongoing Wikimedia collaboration in the UK outside of London. There have been a number of different sub-projects as part of the collaboration including image donations, editing events and the UK's first Wikipedia Takes... event.
From February to April 2011, the IMA carried out a project to revamp the institution’s Wikipedia article in a way that followed all Wikipedia policies and avoided conflict of interest issues.
Likewise, using resources from the conservation department and IUPUI, in November 2010 the Indianapolis Museum of Art unveiled an E-Volunteer program that provides guides for interested volunteers to learn how to contribute information about IMA artworks to Wikipedia. Currently, IMA e-volunteers and conservation interns are creating articles for the 100 most important artworks at the IMA and related conservation and restoration projects.
WikiProject Public Art was created in 2009 by IUPUI faculty and staff and IMA staff as part of the collection care and management course for IUPUI’s museum studies program. The first class proceeded to locate, survey and document all of the public art on IUPUI’s campus and documented it in its entirety on Wikipedia, totaling 40 new articles and over 350 images.
The second class in 2010 utilized WikiProject Public Art to document the public art collection of the Indiana Statehouse. The class produced 37 articles about 42 artworks and over 270 images. In 2011 the State of Indiana recognized this work by awarding the class Concurrent Resolutions.
Lakhota Museum Jamnagar (Gujarat) India on Commons
- Lakhota Museum Jamnagar was entirely covered by Rangilo Gujarati as a part of small GLAM activity carried out single handedly. This is one of the best examples on how one small museum can be converted into Commons Gallery without much logistics which can be followed for all the GLAM enthusiasts out there.
The del Objeto del Objeto (Object of the Object Museum) is a first museum in Mexico City exclusively dedicated to design and communications, based on a collection of gadgets, packaging and advertising belonging to Bruno Newman. It donated images from the collection.
From 21 January 2012 to 3 June 2012, the Teylers Multilingual Challenge was a Wikipedia writing challenge for the Teylers Museum in Haarlem, the Netherlands, based on the template created by the Wright Challenge. At the end of the challenge there were over 600 articles on Teylers related subjects in 13 different language wikipedias: en (203), nl (141), ca (103), hu (40), fr (36), es(19), it (19), de (17), ru (6), uk (6), fy (5), pt (4), eo (2). Roughly half of the articles were new, and a large selection of the rest were expanded or linked in some way to Teylers core articles. For an overview of the GLAM activities see here, and for an overview of the results, see here.
The Tropenmuseum in Amsterdam, a museum for anthropology of tropical cultures, has been working with the Dutch Wikimedia Chapter since their exhibition on the Maroon culture in 2010 when they donated 2000 images from Surinam to Wikimedia Commons. This was followed by a project to bring 100,000 media files from Indonesia to Commons.
A member of the museum staff began adding links to their site, and also creating articles that breached the museum's copyright. After a number of editors began to "clear" the links before posting, and the articles were sorted out by an OTRS ticket and revisions, the problems were dealt with successfully.
The Walters Art Museum connected with Wikimedians at a GLAM-WIKI event, and months later were partnering with those volunteers to upload over 18,000 high quality collections images to Wikimedia Commons. The Walters changed the licensing on their website to be more free and evident, and also created an internship based around the Wikipedian in Residence concept. Today, the Walters continues this partnership, by working with Wikisource to transcribe Latin documents in the Walters collection.
Arab TV news station Al Jazeera agreed to re-license video footage, previously released under a Creative Commons license with non-commercial or non-derivative restrictions. These videos, which show clashes between police and protesters on Cairo’s 6th October Bridge in January 2011, were re-licensed under the freer CC-BY-SA license, allowing them to be uploaded to Wikimedia Commons.
On 20 August 2011, twelve students from Instituto Tecnológico y Estudios Superiores de Monterrey - Campus Ciudad de México participated via the web in one of the edit-a-thons of the Children's Museum of Indianapolis. Connected through Skype to the Museum, the students worked on translating articles about key pieces of the Museum's collection into Spanish. For the Fall 2011 semester, they worked on articles related to the en:Festival Internacional Cervantino For Spring 2012, a pilot program was started with en:International Baccalaureate students, translating articles with some GLAM outreach work. For the Fall 2012, this program is expanded with one firm project working with the en:Salon de la Plástica Mexicana to collect photographs and information about member artists.
The Milwaukee Arts Board, in collaboration with WikiProject Public Art students from the University of Wisconsin-Milwaukee and the Milwaukee Institute of Art and Design undertook a project to create a comprehensive listing of the city’s public sculpture and creating 63 articles.
The Miss Lupita project is a government sponsored project by artist Carolina Esparragoza to revive the art of making dolls from a hard kind of paper mache called cartonería. The project has exhibited dolls as well as held workshops in Mexico, Japan and Portugal. In August 2012, they donated over 130 images from the project to Commons. 
Social and Cultural Foundations of American Education
The "Galleries, Libraries, Archives, Museums & Wikimedia: Finding the common ground" conference organized at the Australian War Memorial in August 2009 engaged key stakeholders from Galleries, Libraries, Archives and Museums (GLAM) across Australia and New Zealand as well as representatives of government, cultural funding organizations and peak representative bodies to establish a two-way dialogue to determine how to use the two communities’ strengths to a mutual advantage.
Share Your Knowledge is a subproject of a historic project on the Italian Wikipedia, named WikiAfrica. Since 2011 it has involved dozens of institutions all around the world to release their contents under a CC BY-SA license and contribute to WMF sites.
WikiXDC was a one-day symposium held at the U.S. National Archives and Records Administration main building in January 2011. The event was part of Wikipedia 10th anniversary celebrations, while also serving as a kick-off for Wikimedia-NARA GLAM collaborations. Most of the day consisted of presentations and lightning talks, by NARA staff and Wikimedians, allowing both to learn and understand more about one-another.
In June 2013 we ran a one day editathon at the Royal Opera House in London. The aim was to improve our content regarding ballet, and we had an assortment of Wikipedians, ballet fans and Royal Opera House people - including their archivist. Apart from those of us who were ballet fans, and we did have a couple of wikipedians who edit ballet and we don't otherwise see at GLAM events, we'd chosen the subject area because writing articles about pre internet cultural events helps address some of our institutional bias. The Archivist brought collections of press cuttings and other source material and we were shown a video of 70s ballet.