GLAM/Model projects/VRTS letter/VRTS Generic English

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Here is a generic VRTS permission letter that can be modified for GLAM content donations. Anything that is in a single bracket (example: [Organization name]) needs to be modified by you. If you need help with verbiage regarding licenses, please visit here, or visit view past examples of written VRTS letters.

VRTS letter[edit]


[Organization name] hereby asserts that it is the creator or sole owner of the exclusive copyright of the collection of images being donated. This collection has been agreed upon by [Organization name] to be published under the [License].

[Insert agreement regarding license here - make sure to include the appropriate attribution if needed.]

[Organization name] acknowledges that anyone may use these works in a commercial product, anyone may also modify it according to their needs, as long as they abide by the terms of the [License] and any other applicable laws. [Organization name] is also aware that any modifications others make to these images will not be attributed to the [GLAM - gallery, library, archive or museum].

[Organization name] is aware that the free license only concerns copyright, and reserves the option to take action against anyone who uses this work in a libelous way, or in violation of personality rights, trademark restrictions, etc.

Based on this partnership, it has been agreed upon that Wikimedians will facilitate the uploading of this donation onto Wikimedia Commons. Necessary corrections, statistics, and metadata modifications will also be made by Wikimedians. [Organization name] acknowledges that any liabilities from releasing these images lie with [Organization name], not with the Wikimedians participating or Wikimedia.

[Organization name] acknowledges that it cannot withdraw these photographs at a later time, under this agreement, and that the works may or may not be kept permanently on the project or Wikimedia as a whole.


[GLAM representative name]
[Organization name]