Best practice to follow in mailing
(Redirected from Best practices in mailing)
Jump to navigation
Jump to search
Best practices in mailing physical things around the world, which is sometimes required for a global organization :) List information about shipping internationally through customs, if you know it.
Europe[edit]
European Union taxation and customs rules[edit]
- The duty-free limit for shipments from outside the European Union is currently (since late 2008) €150. Shipments marked as gifts are tax-free, as well.
- Customs officers very often ask about the contents of the shipment, and it is advised to enclose a list of contents, even without giving the exact numbers.
- If sending a package to a chapter, please check if it has an EORI number (EORI FAQ at the HM Revenue & Customs). Getting an EORI number may take some time, so if it hasn't got it, please consider sending the package to an individual.
- List things as gifts on Customs Form to avoid tax
By country[edit]
Austria[edit]
An example of a letter sent to Austria:
Herr Franz Huber Beethovenstrasse 12 1010 WIEN AUSTRIA
Belgium[edit]
- An example of a letter sent to Belgium:
Mr Willy Janssens Lange Stationsstraat 352 3000 LEUVEN BELGIUM
Bulgaria[edit]
- An example of a letter sent to Bulgaria:
Dr Tzantcho Gantchev Dimo Hadjikimov 6 1606 SOFIA BULGARIA
Croatia[edit]
- An example of a letter sent to Croatia:
Ana Car Ilica 25 41 000 ZAGREB CROATIA
Czech Republic[edit]
An example of a letter sent to the Czech Republic:
M. Miroslav Ondevejka Fibichova 92 125 02 PRAGUE 3 CZECH REPUBLIC
Denmark[edit]
- An example of a letter sent to Denmark:
Mr Thor Nielsen Tietgensgade 137 8800 VIBORG DENMARK
France[edit]
- An example of a letter sent to France
M./Mme Robert MARTIN 3 Rue de l’Église Dunes 82340 AUVILLAR FRANCE
- The French Postal Service state that the surname must be in capital letters and remember "M." for male and "Mme" (or "Mle") for female
Germany[edit]
- An example of a letter sent to Germany:
Female
Fr. F Meier Weberstr. 2 53113 BONN 1 GERMANY
Male
Hr. P Kunde Lange Str. 12 04103 LEIPZIG GERMANY
Greece[edit]
- An example of a letter sent to Greece
Mr George Latsis Alkamenou 37 117 80 ATHENS GREECE
Hungary[edit]
- An example of a letter sent to Hungary
M. Horvath LASZLO Budapest Kossuth u.7 1055 HUNGARY
Iceland[edit]
- An example of a letter sent to Iceland
Mr Jon Jonsson Einimel 80 107 REYKJAVIK ICELAND
Ireland[edit]
- An example of a letter sent to Ireland
Mr Gerard Carey 45 O’Connell Street DUBLIN 1 REPUBLIC OF IRELAND
- Only Dublin, the capital of Ireland requires a postcode. So for all other addresses disregard "DUBLIN 1"
Italy[edit]
- An example of a letter sent to Italy:
Sig. Giovanni Masci via Garibaldi 27 47037 RIMINI RN ITALY
Luxembourg[edit]
An example of a letter sent to Luxembourg:
M. Jaques Muller 71 route de Longway 4750 PETANGE LUXEMBOURG
Poland[edit]
- An example of a letter sent to a Polish resident:
Mr Jan Kowalski ul. Niepodległości 2 60-549 Poznań
- An example of a leter sent to Polish business:
Stowarzyszenie Wikimedia Polska ul. Tuwima 95, pok. 15 90-031 Łódź
- Addresses must include the name of the recipient (an individual or an organisation), street name and house/flat number, a 5-digit ZIP code and city/village name.
Portugal[edit]
- An example of a letter sent to Portugal
Rosalina Silva R Conde Redondo 80 1192 LISBOA CODEX PORTUGAL
- Addresses must have a zip code (4 digit number, with a 3 digit code appended and the name of the place)
- Ex: "4000-000 Porto" or "1400-038 Lisboa" (the 1º one is the code of Sé do Porto, and the 2º is for Torre de Bélem)
Romania[edit]
- An example of a letter sent to Romania:
Mr Gheorghe Petraru Bd Golescu 38 77113 BUCHAREST ROMANIA
Spain[edit]
- An example of a letter sent to Spain
Sra Ana Jiménez Mimbreras 4 03201 ELCHE (Alicante) SPAIN
Sweden[edit]
- An example of a letter sent to Sweden from abroad:
Inger Lilja Vasavägen 3, 4tr. SE-582 20 LINKÖPING SWEDEN
- An example of a letter sent within Sweden:
Inger Lilja Vasavägen 3, 4tr. 582 20 LINKÖPING
Switzerland[edit]
- An example of a letter sent to Switzerland:
M. Andre Perret Schanzenstrasse 7 3030 BERNE SWITZERLAND
The Netherlands (Holland)[edit]
- An example of a letter sent to The Netherlands (Holland):
Mr J van Dieten Morsstr 111 2312 BK LEIDEN THE NETHERLANDS
- There should be a double space between the postcode and the post town
Ukraine[edit]
- An example of a letter sent to Thailand
Mrs L Projivalsky 252001 KIEV Prospect F Skaryna UKRAINE
United Kingdom[edit]
- An example of a letter sent to the United Kingdom:
Mr. John Smith 123 London Road LONDON SW1A 2AA UNITED KINGDOM
- As long as you write the street number and postcode you are guaranteed delivery
- Putting "UNITED KINGDOM" includes the 4 constituent countries being England, Wales, Scotland and Northern Ireland
- Name (1st line), House No/Name and Road Name (2nd line), Town/City Name (3rd line), Postcode (4th line), UNITED KINGDOM (5th line).
- In order to get more information on UK addressees one refer Address-Data.co.uk
Americas[edit]
Brazil[edit]
An example of a letter sent to Brazil:
Sr. Ronaldo Ganclaves Av Paulista 952, Apto 16 B VISTA 01311-300 Sâo Paulo - SP BRAZIL
- Addresses must have a neighbourhood, city, state, and zip code (8 digit number, 5 for determine the city - 3 as appended).
- Are really rare a shipper require a phone or email address of recipient.
Canada[edit]
- An Example of a letter to send to Canada
M. John Smith 150 Rue Nepeau App 5 OTTAWA ON K1P 2P6 Canada
- You must then also then include a return address in the top left corner as mail without that will be refused by the Canadian Postal Service.
Mexico[edit]
- An example of a letter sent to Mexico:
Mr Joaquim Cepeda San Antonio Abad 120 – Piso 4 06820 CIUDAD DE MEXICO MEXICO
U.S.A.[edit]
- An example of a letter sent to the United States of America:
Mr George Bush 1612 Dexter Street FORT WAYNE IN 46805 UNITED STATES OF AMERICA
- The abbreviation "USA" is also acceptable
- Addresses must have a city, state, and zip code (5 digit number, sometimes with a 4 digit code appended)
- shippers often require a phone or email address of recipient
Asia[edit]
India[edit]
- An example of a letter sent to India:
Male
Shri Govind Singh Advocate 35 Mandir Marg NEW DELHI 110 001 INDIA
Female
Smt. Lakshmi Ramudu 21, Temple Street BUKKAPATNAM PO Anantapur District Andhra Pradesh 515 144
- India Post recommends using BLOCK CAPITAL letters for the postal town.
Japan[edit]
- An example of a letter sent to Japan:
Mr Yushi Morimoto 504 Kasumigaseki 1 chome, Chiyoda-ku TOKYO 100 JAPAN
Korea[edit]
- An example of a letter sent to South Korea:
Mr Hong Kil-Dong 100 Sejongno, Jongno-gu SEOUL 110-050 REPUBLIC OF KOREA
Singapore[edit]
- An example of a letter sent to Singapore:
Mr Tan Kay Hui 532 Chai Chee Road SINGAPORE 1646 REPUBLIC OF SINGAPORE
Thailand[edit]
- An example of a letter sent to Thailand:
Mr Sudhorn Yoothong 13/54-26 Chaeng Waltana Road Bang Kehn BANGKOK 10002 THAILAND
Middle East[edit]
Israel[edit]
- An example of a letter sent to Israel:
Mr G Kaul 27 Rue Yafo 91999 JERUSALEM ISRAEL
Turkey[edit]
- An example of a letter sent to Turkey:
Mr Mazhar Alkan Iskele Caddesi 35 06101 ANKARA TURKEY
Australasia[edit]
Australia[edit]
- An example of a letter sent to Australia:
Mr J Brownhall 264 High Street ALLAMBIE NSW 2100 AUSTRALIA
New Zealand[edit]
- An example of a letter sent to New Zealand:
Mr B Parker 64 Waterloo Quay WELLINGTON 1 NEW ZEALAND