GLAM/Resources/Data and media partnerships workflow
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This page in a nutshell: This page summarizes the basic steps in data and media partnerships (for Wikidata and structured data on Wikimedia Commons), between Wikimedians and cultural institutions. It is meant to help globally understand the overall workflow and to give pointers to the most often-used tools. |
Step in workflow | 💡 Tips
(some things to think about during this phase) |
🛠 Tools
(selection of software that can be used in this phase) |
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Negotiations between a GLAM partner and Wikimedia community members
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Data and media files are made available for Wikimedia Commons and/or Wikidata. |
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PRE UPLOAD[edit] | ||
Make sure that copyright of the data and media files is compatible with Wikimedia projects.
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If permissions and licenses for copyrighted media files aren't published in a public place: make sure the permissions are clarified via an e-mail to OTRS, the platform used by the Wikimedia projects to manage and archive e-mail conversations. (Licensing images: when do I contact OTRS?) | |
Clean up the data to be consistent and compatible with Wikimedia Commons and/or Wikidata.
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Always check which data and media items are already present on Wikidata and Wikimedia Commons.
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Reconciliation is the step where data items from a source dataset are matched with their corresponding Wikidata items.
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UPLOAD[edit] | ||
Upload the new data items and/or media files to Wikidata and/or Commons.
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Wikimedia Commons:
Wikidata:
For both:
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POST UPLOAD[edit] | ||
Fix mistakes and omissions that were made during the upload.
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Wikimedia Commons:
Wikidata:
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Work with Wikimedia communities to enhance and enrich the data and media.
Improvements can include:
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Encourage use of the media and data in Wikimedia projects and beyond.
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IMPACT[edit] | ||
Evaluate the impact of the media files and/or data by measuring improvements and (re-)use
Measurable aspects may include
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Wikimedia Commons:
Wikidata:
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