From Outreach Wiki
Jump to navigation Jump to search

Galleries • Libraries • Archives • Museums

Get StartedModel Projects and Case StudiesEvaluating ProjectsContact Us
For the GLAM-Wiki Community: ConnectDiscussionCalendarNewsletterResourcesVolunteersOther pages

The editor-in-chief is normally in charge of setting and enforcing deadlines for publication each month, making final editorial decisions about what to publish, and for carrying out this publication process. When he is unavailable, other senior editors may take his place.


Handle the actual "publishing" tasks in the following order; it should avoid the necessity of having to purge each individual article to update the footer.

  1. Make the individual pages ready
    1. Check Gmail + GLAM/Newsletter/Suggestions
    2. Purge this page
    3. Update the issue contents page (at GLAM/Newsletter/MONTHNAME YEAR/Contents, e.g. this month: GLAM/Newsletter/August 2023/Contents. It should be in the same format as GLAM/Newsletter/August 2012/Contents, which should be self-explanatory. Make sure that all pages listed at Special:PrefixIndex/GLAM/Newsletter/August 2023/Contents/ is listed.
    4. If needed, move the pages to subpages of GLAM/Newsletter/Month Year/Contents/
    5. Check all articles for:
      • Make sure the header of this month is at the top.
      • In the header template there is a title present, if not: create one by using the sub-headings in the article separated with a ; and no link in the heading.
      • In the header template the author(s) are added in the format <name> & <name> or <name>, <name> & <name> with only between the last two names a &. If the user page is not existing (red link), link it to the CentralAuth page like [[Special:CentralAuth/<username>|<username>]]
      • Make sure that the highest heading level on pages is <h3> (===).
      • Red links should not be visible in the article: fix them, otherwise remove them.
      • Make sure the footer is at the bottom of all the articles. (example) Be sure to fill the |month= parameter with August 2023. (The template has 2 other parameters (without names) for the date of the previous article in that series and the next, respectively, if they exist. See next two bullets.) Example: <noinclude>{{GLAM/Newsletter/Comments|month=August 2023}}</noinclude>
      • Make sure the article is linked to the previous edition of that subject.
      • Make sure that previous edition links to the current edition.
    6. Make sure the header and contents of this month are used and the title of the pages is filled in and complete.
  2. Create general pages
    1. Create GLAM/Newsletter/August 2023 (previous)   ( I - II - III - IV - V - VI - VII - VIII - IX - X - XI - XII )
    2. Create GLAM/Newsletter/August 2023/Single (previous)   GLAM/Newsletter/August 2023|GLAM/Newsletter/August 2023/Single|GLAM/Newsletter/August 2023/Announcement
    3. Update: GLAM/Newsletter/Issue
    4. Add edition here: GLAM/Newsletter/Archives
  3. Sending out
    1. Global message delivery/MassMessage: Post the front page of the edition on the talk pages of subscribers. To do this, you must be on the Access list (old list).
      1. Go to meta:Special:MassMessage
      2. Set RECIPIENTS (first field) to Global message delivery/Targets/GLAM
      3. Set SUBJECT (second field) to ''This Month in GLAM'': August 2023
      4. Post the front page of the edition to the third field (BODY)
      5. Let the previous section be followed by <div style="margin-top:10px; font-size:90%; padding-left:5px; font-family:Georgia, Palatino, Palatino Linotype, Times, Times New Roman, serif;">[[m:GLAM/Newsletter/About|About ''This Month in GLAM'']] · [[m:Global message delivery/Targets/GLAM|Subscribe/Unsubscribe]] · [[m:MassMessage|Global message delivery]] · [[:m:User:Romaine|Romaine]] ~~~~~</div>
      6. Check if all links link to the right pages.
    2. E-mail: Create GLAM/Newsletter/August 2023/Announcement (previous) and send the newsletter to cultural-partnerships-l, glam-l and wikimediannounce-l mailing lists. An example of a formatted issue can be seen below (from thismonthinglam﹫
      • Title: This Month in GLAM: August 2023
      • Send also to library list.
    3. Blog: Post the newsletter on the blog with title This Month in GLAM: August 2023, use the preview of the central part of GLAM/Newsletter/August 2023 and select category: This Month in GLAM issues.
    4. Twitter: Tweet about the publication (using the account - it feeds through to the Twitter one - it increases the audience!). An example can be seen here: [1].
      • Use: #ThisMonthinGLAM @glamwiki ...; and more
      • Also: #ThisMonthinGLAM Wikimedia's new edition of 'This month in GLAM' out now in mobile:
      • Also: #ThisMonthinGLAM @glamwiki Add GLAM activities to our calendar at
    5. GLAM frontpage: Add one or two new headlines to the top of Template:GLAM/Newsletter/Headlines.
  4. Preparing next issue
    1. Update GLAM/Newsletter/Newsroom/Next
    2. Check for additions in GLAM/Newsletter/August 2023/Contents (history) and update GLAM/Newsletter/Contents. Initiate the issue contents page GLAM/Newsletter/September 2023/Contents (using {{subst::GLAM/Newsletter/Contents}}), so that editors can begin creating the next issue.
    3. Add a new heading for the next month to GLAM/Newsletter/Suggestions.
    4. Create new header on GLAM/Newsletter/September 2023/Header (previous)
    5. At least from time to time, check that the archive overview at GLAM/Newsletter/Archives is up to date.
    6. Set new date in GLAM/Newsletter/Newsroom. Clear out discussion and links related to the newly published issue in the Newsroom. Leave a note under Notes to thank this month's contributors and to announce any important upcoming news and any issues that have arisen with publication. Update the deadline.
    7. Thanks!
    8. Once a year: Create calendar for whole year (including January), create events for whole year and update GLAM/Calendar with new year. See Category:GLAM calendars for last calendar and Category:This Month in GLAM Events for last event page.
    9. Send link to GLAM Telegram group.

Mailing list output[edit]

August 2012 example[edit]

This Month in GLAM is a monthly newsletter documenting recent happenings within the GLAM project, such as content donations, residencies, events and more. GLAM is an acronym of Galleries, Libraries, Archives and Museums. You can find more information on the project at

This Month in GLAM – Issue VIII, Volume II – August 2012

From the team: Results of the This Month in GLAM survey (part 1)

USA report: GLAM US Mid-Year Report, Philadelphia Museum of Art updates, Society of American Archivists

UK report: QRpedia in a pub; British Library music manuscripts; UK GLAM abroad

Spain report: Engaging librarians in Catalonia

Italy report: Italian institution case studies

Germany report: Wikipedia editing in museums

Sweden report: Collaborations taking off

Serbia report: GLAM Cooperation with Aeronautical Museum - Belgrade; WLM first time in Serbia

Mexico report: Image donation; 2 new GLAM projects

Africa report: A month in Africa's GLAMs

Australia and New Zealand report: Freopedia

Open Access report: Open Access Media Importer ready for code review; Featured content

Wiki Loves Monuments report: Wiki Loves Monuments worldwide: started!

Calendar: September's GLAM events

Blog output[edit]

August 2012 example[edit]

Home About Archives Subscribe Suggestions Newsroom