GLAM/Newsletter/Newsroom/Publishing

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This Month in GLAM
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The editor-in-chief is normally in charge of setting and enforcing deadlines for publication each month, making final editorial decisions about what to publish, and for carrying out this publication process. When he is unavailable, other senior editors may take his place.

Process[edit]

Handle the actual "publishing" tasks in the following order; it should avoid the necessity of having to purge each individual article to update the footer.


  1. Make the individual pages ready
    1. Check Gmail + GLAM/Newsletter/Suggestions
    2. Purge this page
    3. Update the issue contents page (at GLAM/Newsletter/MONTHNAME YEAR/Contents, e.g. this month: GLAM/Newsletter/March 2024/Contents. It should be in the same format as GLAM/Newsletter/August 2012/Contents, which should be self-explanatory. Make sure that all pages listed at Special:PrefixIndex/GLAM/Newsletter/March 2024/Contents/ is listed.
    4. If needed, move the pages to subpages of GLAM/Newsletter/Month Year/Contents/
    5. Check all articles for:
      • Make sure the header of this month is at the top.
      • In the header template there is a title present, if not: create one by using the sub-headings in the article separated with a ; and no link in the heading.
      • In the header template the author(s) are added in the format <name> & <name> or <name>, <name> & <name> with only between the last two names a &. If the user page is not existing (red link), link it to the CentralAuth page like [[Special:CentralAuth/<username>|<username>]]
      • Make sure that the highest heading level on pages is <h3> (===).
      • Red links should not be visible in the article: fix them, otherwise remove them.
      • Make sure the footer is at the bottom of all the articles. (example) Be sure to fill the |month= parameter with March 2024. (The template has 2 other parameters (without names) for the date of the previous article in that series and the next, respectively, if they exist. See next two bullets.) Example: <noinclude>{{GLAM/Newsletter/Comments|month=March 2024}}</noinclude>
      • Make sure the article is linked to the previous edition of that subject.
      • Make sure that previous edition links to the current edition.
    6. Make sure the header and contents of this month are used and the title of the pages is filled in and complete.
  2. Create general pages
    1. Create GLAM/Newsletter/March 2024 (previous)   ( I - II - III - IV - V - VI - VII - VIII - IX - X - XI - XII )
    2. Create GLAM/Newsletter/March 2024/Single (previous)   GLAM/Newsletter/March 2024|GLAM/Newsletter/March 2024/Single|GLAM/Newsletter/March 2024/Announcement
    3. Update: GLAM/Newsletter/Issue
    4. Add edition here: GLAM/Newsletter/Archives
  3. Sending out
    1. Global message delivery/MassMessage: Post the front page of the edition on the talk pages of subscribers. To do this, you must be on the Access list (old list).
      1. Go to meta:Special:MassMessage
      2. Set RECIPIENTS (first field) to Global message delivery/Targets/GLAM
      3. Set SUBJECT (second field) to ''This Month in GLAM'': March 2024
      4. Post the front page of the edition to the third field (BODY) (without category)
      5. Let the previous section be followed by <div style="margin-top:10px; font-size:90%; padding-left:5px; font-family:Georgia, Palatino, Palatino Linotype, Times, Times New Roman, serif;">[[m:GLAM/Newsletter/About|About ''This Month in GLAM'']] · [[m:Global message delivery/Targets/GLAM|Subscribe/Unsubscribe]] · [[m:MassMessage|Global message delivery]] · [[:m:User:Romaine|Romaine]] ~~~~~</div>
      6. Check if all links link to the right pages.
    2. E-mail: Create GLAM/Newsletter/March 2024/Announcement (previous) and send the newsletter to cultural-partnerships-l, glam-l, libraries and wikimediaannounce-l mailing lists. An example of a formatted issue can be seen below (from thismonthinglam﹫gmail.com).
      • Title: This Month in GLAM: March 2024
    3. Blog: Post the newsletter on the blog with title This Month in GLAM: March 2024, use the preview of the central part of GLAM/Newsletter/March 2024 and select category: This Month in GLAM issues.
    4. Twitter: Tweet about the publication (using the identi.ca account - it feeds through to the Twitter one - it increases the audience!). An example can be seen here: [1].
      • Use: #ThisMonthinGLAM @glamwiki ...; and more http://outreach.wikimedia.org/wiki/GLAM/Newsletter/March_2024
      • Also: #ThisMonthinGLAM Wikimedia's new edition of 'This month in GLAM' out now in mobile: http://outreach.m.wikimedia.org/wiki/GLAM/Newsletter/March_2024
      • Also: #ThisMonthinGLAM @glamwiki Add GLAM activities to our calendar at http://outreach.wikimedia.org/wiki/GLAM/Calendar/April_2024
    5. GLAM frontpage: Add one or two new headlines to the top of Template:GLAM/Newsletter/Headlines.
    6. Telegram: share the link to the newsletter in the GLAM-Wiki Global Telegram group.
  4. Preparing next issue
    1. Update GLAM/Newsletter/Newsroom/Next
    2. Check for additions in GLAM/Newsletter/March 2024/Contents (history) and update GLAM/Newsletter/Contents. Initiate the issue contents page GLAM/Newsletter/April 2024/Contents (using {{subst::GLAM/Newsletter/Contents}}), so that editors can begin creating the next issue.
    3. Add a new heading for the next month to GLAM/Newsletter/Suggestions.
    4. Create new header on GLAM/Newsletter/April 2024/Header (previous)
    5. At least from time to time, check that the archive overview at GLAM/Newsletter/Archives is up to date.
    6. Set new date in GLAM/Newsletter/Newsroom. Clear out discussion and links related to the newly published issue in the Newsroom. Leave a note under Notes to thank this month's contributors and to announce any important upcoming news and any issues that have arisen with publication. Update the deadline.
    7. Thanks!
    8. Once a year: Create calendar for whole year (including January), create events for whole year and update GLAM/Calendar with new year. See Category:GLAM calendars for last calendar and Category:This Month in GLAM Events for last event page.
    9. Send link to GLAM Telegram group.

Mailing list output[edit]

August 2012 example[edit]

This Month in GLAM is a monthly newsletter documenting recent happenings within the GLAM project, such as content donations, residencies, events and more. GLAM is an acronym of Galleries, Libraries, Archives and Museums. You can find more information on the project at glamwiki.org.

This Month in GLAM – Issue VIII, Volume II – August 2012


From the team: Results of the This Month in GLAM survey (part 1)
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/From_the_team

USA report: GLAM US Mid-Year Report, Philadelphia Museum of Art updates, Society of American Archivists
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/USA_report

UK report: QRpedia in a pub; British Library music manuscripts; UK GLAM abroad
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/UK_report

Spain report: Engaging librarians in Catalonia
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Spain_report

Italy report: Italian institution case studies
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Italy_report

Germany report: Wikipedia editing in museums
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Germany_report

Sweden report: Collaborations taking off
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Sweden_report

Serbia report: GLAM Cooperation with Aeronautical Museum - Belgrade; WLM first time in Serbia
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Serbia_report

Mexico report: Image donation; 2 new GLAM projects
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Mexico_report

Africa report: A month in Africa's GLAMs
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Africa_report

Australia and New Zealand report: Freopedia
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Australia_and_New_Zealand_report

Open Access report: Open Access Media Importer ready for code review; Featured content
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Open_Access_report

Wiki Loves Monuments report: Wiki Loves Monuments worldwide: started!
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Wiki_Loves_Monuments_report

Calendar: September's GLAM events
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Events

Blog output[edit]

August 2012 example[edit]

Check back for a new edition next month.
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