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The editor-in-chief is normally in charge of setting and enforcing deadlines for publication each month, making final editorial decisions about what to publish, and for carrying out this publication process. When he is unavailable, other senior editors may take his place.


Handle the actual "publishing" tasks in the following order; it should avoid the necessity of having to purge each individual article to update the footer.

  1. Make the individual pages ready
    1. Check Gmail + GLAM/Newsletter/Suggestions
    2. Purge this page
    3. Update the issue contents page (at GLAM/Newsletter/MONTHNAME YEAR/Contents, e.g. this month: GLAM/Newsletter/November 2021/Contents. It should be in the same format as GLAM/Newsletter/August 2012/Contents, which should be self-explanatory. Make sure that all pages listed at Special:PrefixIndex/GLAM/Newsletter/November 2021/Contents/ is listed.
    4. Move all the pages to subpages of GLAM/Newsletter/Month Year/Contents/
    5. Add the footer to all the articles if it's not already present. (example)
      • Be sure to fill the |month= parameter with November 2021 and the other 2 parameters (without names) as the date of the previous article in that series and the next, respectively. <noinclude>{{GLAM/Newsletter/Comments|month=November 2021}}</noinclude>
      • Make sure the article is linked to the previous edition of that subject.
      • Make sure that previous edition links to the current edition.
    6. Make sure that the highest heading level on pages is <h3> (===).
    7. Make sure the header and contents of this month are used and the title of the pages is filled in and complete.
  2. Create general pages
    1. Create GLAM/Newsletter/November 2021 (previous)   ( I - II - III - IV - V - VI - VII - VIII - IX - X - XI - XII )
    2. Create GLAM/Newsletter/November 2021/Single (previous)   GLAM/Newsletter/November 2021|GLAM/Newsletter/November 2021/Single|GLAM/Newsletter/November 2021/Announcement
    3. Update: GLAM/Newsletter/Issue
    4. Add edition here: GLAM/Newsletter/Archives
  3. Sending out
    1. Global message delivery/MassMessage: Post the front page of the edition on the talk pages of subscribers. To do this, you must be on the Access list (old list).
      1. Go to meta:Special:MassMessage
      2. Set RECIPIENTS (first field) to Global message delivery/Targets/GLAM
      3. Set SUBJECT (second field) to ''This Month in GLAM'': November 2021
      4. Post the front page of the edition to the third field (BODY)
      5. Let the previous section be followed by <div style="margin-top:10px; font-size:90%; padding-left:5px; font-family:Georgia, Palatino, Palatino Linotype, Times, Times New Roman, serif;">[[m:GLAM/Newsletter/About|About ''This Month in GLAM'']] · [[m:Global message delivery/Targets/GLAM|Subscribe/Unsubscribe]] · [[m:MassMessage|Global message delivery]] · [[:m:User:Romaine|Romaine]] ~~~~~</div>
    2. E-mail: Create GLAM/Newsletter/November 2021/Announcement (previous) and send the newsletter to cultural-partnerships-l, glam-l and wikimediannounce-l mailing lists. An example of a formatted issue can be seen below (from thismonthinglam﹫
      • Title: This Month in GLAM: November 2021
      • Send also to affiliates list + library list.
    3. Blog: Post the newsletter on the blog with title This Month in GLAM: November 2021, use the preview of the central part of GLAM/Newsletter/November 2021 and select category: This Month in GLAM issues.
    4. Twitter: Tweet about the publication (using the account - it feeds through to the Twitter one - it increases the audience!). An example can be seen here: [1].
      • Use: #ThisMonthinGLAM @glamwiki ...; and more
      • Also: #ThisMonthinGLAM Wikimedia's new edition of 'This month in GLAM' out now in mobile:
      • Also: #ThisMonthinGLAM @glamwiki Add GLAM activities to our calendar at
    5. GLAM frontpage: Add one or two new headlines to the top of Template:GLAM/Newsletter/Headlines.
  4. Preparing next issue
    1. Update GLAM/Newsletter/Newsroom/Next
    2. Check for additions in GLAM/Newsletter/November 2021/Contents (history) and update GLAM/Newsletter/Contents. Initiate the issue contents page GLAM/Newsletter/December 2021/Contents (using {{subst::GLAM/Newsletter/Contents}}), so that editors can begin creating the next issue.
    3. Add a new heading for the next month to GLAM/Newsletter/Suggestions.
    4. Create new header on GLAM/Newsletter/December 2021/Header (previous)
    5. At least from time to time, check that the archive overview at GLAM/Newsletter/Archives is up to date.
    6. Set new date in GLAM/Newsletter/Newsroom. Clear out discussion and links related to the newly published issue in the Newsroom. Leave a note under Notes to thank this month's contributors and to announce any important upcoming news and any issues that have arisen with publication. Update the deadline.
    7. Thanks!
    8. Once a year: Create calendar for whole year (including January), create events for whole year and update GLAM/Calendar with new year. See Category:GLAM calendars for last calendar and Category:This Month in GLAM Events for last event page.

Mailing list output[edit]

August 2012 example[edit]

This Month in GLAM is a monthly newsletter documenting recent happenings within the GLAM project, such as content donations, residencies, events and more. GLAM is an acronym of Galleries, Libraries, Archives and Museums. You can find more information on the project at

This Month in GLAM – Issue VIII, Volume II – August 2012

From the team: Results of the This Month in GLAM survey (part 1)

USA report: GLAM US Mid-Year Report, Philadelphia Museum of Art updates, Society of American Archivists

UK report: QRpedia in a pub; British Library music manuscripts; UK GLAM abroad

Spain report: Engaging librarians in Catalonia

Italy report: Italian institution case studies

Germany report: Wikipedia editing in museums

Sweden report: Collaborations taking off

Serbia report: GLAM Cooperation with Aeronautical Museum - Belgrade; WLM first time in Serbia

Mexico report: Image donation; 2 new GLAM projects

Africa report: A month in Africa's GLAMs

Australia and New Zealand report: Freopedia

Open Access report: Open Access Media Importer ready for code review; Featured content

Wiki Loves Monuments report: Wiki Loves Monuments worldwide: started!

Calendar: September's GLAM events

Blog output[edit]

August 2012 example[edit]

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