Education/Greenhouse/Application Guidance/Team Applications

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Get together with a group of fellow Wikimedians who are enthusiastic about starting an education initiative in your community (at least 3 people). Read through the application guidelines below to make sure you all understand the commitment, timeline and scope of the Wikimedia & Education Greenhouse and decide if it’s right for you. Once you’re ready, complete the corresponding application form by May 12th, 2019. One team will be chosen to participate in this first edition of the Greenhouse. This team will receive seed funding, on-site support from WMF staff, and will participate in a free 9-month online course on project management for Wikimedia and education projects. You can find more information about the selection criteria below.

Team Application Guidelines

Thank you for your interest in being part of the first edition of the Wikimedia & Education Greenhouse. Please read the following guidelines carefully and make sure you understand them before starting an application.

  1. The Wikimedia & Education Greenhouse is an opportunity designed for one team of highly motivated Wikimedians to have access to training, mentoring and resources to turn their idea into action.
  2. The idea to be developed under the Greenhouse needs to be connected to a Wikimedia project (Wikipedia, Wikidata, Wikivoyage, etc.) and your local education context.
  3. Every team applying to the Wikimedia & Education Greenhouse should have at least 3 members.
  4. A good application will demonstrate your knowledge of and relationships with local education actors and institutions as well as with your Wikimedia community. It will include clear and concrete roles for every team member, actions and goals, as well as the team’s vision for sustainability of their project. Incomplete applications will not be considered.
  5. The Wikimedia & Education Greenhouse is not a space for the following: learning how to edit Wikipedia or other Wikimedia projects, funding user groups or chapters, developing an academic research paper, or getting funding to pay for third-party services.
  6. Applications will be reviewed by an independent committee formed by members of Wikimedia affiliate groups and WMF staff. The committee will use the criteria published below to evaluate applications. Feedback from the selection committee will be published for transparency purposes.
  7. The chosen team to participate in the Wikimedia & Education Greenhouse will receive seed funding to get their project off the ground. The financial support received can be invested to fund staff, hardware, or other resources that would be vital to the project's success. Applications should demonstrate a clear budget and reporting plan that connects to the project goals.
  8. The chosen team will receive on-site mentoring and guidance by a member of the WMF Education team at the beginning and at the end of the implementation period of their idea. These visits will be scheduled in advance in consultation with the selected team. All team members are required to be present on site at the time of these visits.
  9. At least one team member needs to commit to fully participate in the “Wikimedia Education Project Management” online course starting the first week of July 2019. This online course will consist of an introductory unit followed by 3 didactic units that will cover topics related to knowledge equity, developing workshops and trainings, working with stakeholders, and impact evaluation. Each unit will last 2 months and will demand a time commitment of between 2.5 - 3 hours per week.
  10. By applying to the Wikimedia & Education Greenhouse, all members of the team commit to staying actively engaged from start to finish. The tentative timeline for the first edition of the Greenhouse is as follows:
    1. Applications open: April 5th - May 12th, 2019
      Online Course Curriculum
    2. Committee evaluates applications: May 2019
    3. Selected team is announced: June 17th, 2019
    4. Wikimedia Education Project Management online course starts: July 1st
    5. Selected team receives first on-site visit from member of WMF Education team: July - October, 2019 (in consultation with the selected team)
    6. Participants complete Unit 1 of online course: September 12th, 2019
    7. Participants complete Unit 2 of online course: December 6th, 2019
    8. Participants complete Unit 3 of online course: February 28th, 2020
    9. Selected team receives second on-site visit from member of WMF Education team: March - May, 2020 (in consultation with the selected team)
    10. Selected team finishes implementation of their project: June, 2020
    11. Selected team starts working on their impact report: July, 2020
    12. Selected team communicates impact report: August, 2020
  11. A number of communication channels will be available for the participants in the Greenhouse (Moodle forums, Slack channels, Talk pages, etc). Participants are expected to follow our Code of Conduct for communications in these channels. Abusive behavior will not be tolerated.

Selection Criteria for Team Applications

The following criteria will be used to evaluate team applications:

Basic criteria (minimum requirements)
  • Application is fully complete
  • Team members have clear roles defined (including who will participate in the online course)
  • Team demonstrate intermediate to proficient command of English
  • Team members are in the same location or have defined a clear plan to articulate their project in one common location
Advanced criteria

Understanding of W&E Greenhouse:

  • Team’s motivation to join the Greenhouse is aligned with its scope and goals
  • Application shows understanding of what the Greenhouse is and team’s expectations are aligned with its scope and goals

Project description:

  • Project idea describes context, theme, goals, strategies, duration, and other details
  • Budget plan is detailed and realistic
  • Team demonstrates a clear idea of evaluation plans and tools that respond to the expected impact of the project
  • Team is realistic about foreseen challenges and has a clear action plan to overcome them.

Connection between Wikimedia projects and education goals:

  • Team understands the value of Wikimedia projects in the education field
  • Project description includes goals that target needs of local Wikimedia communities and educational needs

Relevance to local educational context:

  • Project idea demonstrates deep knowledge of local education context and how Wikimedia projects can be used to solve local education challenges

Sustainability of project:

  • Project idea is sustainable and scalable
  • Team demonstrates relationships or plans to establish relationships with local partners (Wikimedia communities and education institutions)

Team’s capacity and composition:

  • Scope of the project is realistic and in tune with the resources the team has or will have access to (human, financial, etc.)
  • At least one team member has experience organizing Wikimedia outreach activities
  • None of the team members have a history of harmful interactions in the Wikimedia movement
Other criteria
  • Project is located in an area that is underrepresented in the Wikimedia movement
  • Project deals with educational challenges related to a small language community
  • Link to the movement strategy is clearly articulated
  • Project has a good number of endorsements

Applications will be scored on a point system based on the criteria listed above with 5 points for applications that exceed expectations, 3 points for those that meet expectations, and 1 point for applications that do not meet expectations.

Submit your Application![edit]

When you are ready to submit your team application, add your project name in the input box. Applications are open from April 5th to May 12th, 2019. If you have any further questions, feel free to send a message to mguadalupe﹫

Applications are now closed

Submitted Applications[edit]

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